Draw a UML use case diagram

draw.io 26 Sep 2022


UML use case diagrams show all of the ways an end-user interacts with your systems, with all of its pre- and post-conditions, exceptions and alternate paths. These diagrams are used to establish your system requirements, whether that be a software system or an interaction with another person or team.
An example of a use case diagram

Customer updates their account - open this use case diagram in our diagram viewer

UML use case diagrams are not used for scheduling or broad planning purposes as they are highly technical and specific, but instead function as the foundation for a system’s technical documentation.

Each goal or task that a user wants to achieve with your system or program is a separate use case diagram.

UML use case shapes

External actors are users (or external processes) that interact with your system. These are typically represented by stick figures, or another shape that may better represent an external system.

Tasks or actions are represented by an oval with a verb phrase describing the task as a label.

Data stores are typically represented by the database shape.

These shapes are available in the General shape library in draw.io.
The shapes needed to create UML use case diagrams are available in the General shape library in draw.io

Solid connectors from the actors (or to the actors) represents them performing that task.

Dotted or dashed connectors between tasks can show a relationship. Use the Style tab to change the connector’s Pattern.

  • the order the tasks must be performed in with the label precedes
  • when a task extends or builds upon another task
  • when a task contains or includes subtasks
    Change the connector style using the Style tab of the format panel

An open arrow head on a connector to indicate inheritance. You can add a label to this connector to show multiplicity: 1, 1..n or *. Connectors in draw.io can contain three labels - source, target and center labels.

Bounding boxes or rectangles can be placed to surround a system - uncheck the Fill checkbox in the Style tab in the format panel. Alternatively, use colours and styles to indicate different systems and keep the diagram easier to read.

A diagram frame may surround an entire use case, or leave the initiating actor on the outside, especially when multiple use cases are included in a larger diagram. The use case title is entered into the label in the top left. Use the Frame shape from the UML shape library - hover over any shape to see a larger preview.
Hover over any shape to see a larger preview

Make sure you send frame and bounding box shapes to the back (select them then press Ctrl+Shift+B) so you can keep working with the other shapes in your diagram.

Using use case diagrams

Improve UX (user experience)

UML use case diagrams are used to ensure a user-centric design of a new system or improve a system to be more user-friendly. They step you through what the user has to do to achieve their goals.

Simplify or reduce external dependencies

You can see where a system relies on external actors in a use case diagram, and what steps interact with those actors. If you find your team is constantly delayed by no fault of its own, draw a use case diagram to pinpoint where the delays occur.

Use case diagrams plus story mapping

In marketing, story mapping captures user stories - what a user or customer needs to do and why - and results in one or more goal phrases, e.g. “As a manufacturer I want to minimise tool changes to optimise production and thus reduce costs”. Analyse your system’s use case diagram to see which steps can be added, modified or removed so the user can more effectively achieve their user story goal.
An example of a use case diagram

More UML diagrams

UML is a standard with many different types of diagrams used to model the behaviour of a system, its data flow, states, and structure.

Diagram types defined in UML 2.5

Tip: draw.io can also automatically create use case diagrams from text using the Mermaid syntax and PlantUML, or using the smart template generator.

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